Register of Child Welfare
Register description
In accordance with section 10 of the Personal Data Act 523/1999
- Register controller
- Person responsible for the register
- Name of the register
- Grounds for maintaining the register
- Purpose of the register
- Data subjects
- Data content of the register
- Regular data sources of the register
- Regular disclosure of register data
- Right of access to data and right to rectify an error
- Information on the processing of data
- Principles for securing the data file
Register controller
Name: National Institute for Health and Welfare (THL)
Postal address: PO Box 30, FI-00271 Helsinki, Finland
Visiting address: Mannerheimintie 166,00270 Helsinki
Telephone: +358 29 524 6000
Person responsible for the register
Name: Martta Forsell
Position: Senior Specialis
Postal address: THL/Information Department/Child welfare, PO Box 30, FI-00271 Helsinki
Telephone: +358 29 524 7974
e-mail: [email protected]
Name of the register
Register of Child Welfare
Grounds for maintaining the register
Statutory
Act on the National Institute for Health and Welfare (668/2008), section 2
Act on the Statistical Service of the National Research and Development Centre for Welfare and Health (409/2001)
Purpose of the register
Statistics and research
Data subjects
The Register of Child Welfare includes data on children and young people subject to child welfare measures. In its current form, data for the Register of Child Welfare have been collected since 1991.
Data content of the register
1.Personal identity number of the child/young person
2.First four letters of last name
3.Sex
4.Grounds and duration of placement outside the home
- support in community care (section 37, Child Welfare Act)
- emergency placement (section 3, Child Welfare Act)
- taking into care (section 40, Child Welfare Act)
- involuntary taking into care (section 43, Child Welfare Act)
- after-care (section 75, Child Welfare Act)
5.Location
Regular data sources of the register
The authority responsible for child welfare in the municipality.
Regular disclosure of register data
The Statistics Act prohibits any release of data that include identification data. Anonymous data can be released for statistical and research purposes when a research permission has been granted.
Right of access to data and right to rectify an error
Data subjects have no right of access to and no right to rectify their data entered into the register, because it is a statutory statistical and research register. It is prohibited to use the personal data stored in it for decision-making concerning the data subjects.
Information on the processing of data
The controller is not liable to inform the data subjects on data processing, because the Register is a statutory register.
Principles for securing the data file
Data protection and information security for the register comply with THL's information security policy (THL/957/3.01.00/2011) and any related guidelines.
The materials of the Register of Child Welfare, both in paper and electronic form, are kept in locked premises. Access to the premises is given only to certain named employees responsible for the register.
Electronic material is protected by user names and passwords. The electronic material has been stored in a relational database which enables a systematic monitoring of how the data is used.
